Showing posts with label wedding disasters. Show all posts
Showing posts with label wedding disasters. Show all posts

Wednesday, November 27, 2013

A Beautiful Disaster

So it's the day before Thanksgiving.  I'm sitting here, watching my husband play with our dog, and I can't help but smile.  I'm a WIFE.  So much has happened this past year - and obviously the milestone that sticks out the most to me is our wedding.

Last year, on the day before Thanksgiving, I didn't even think we would have a wedding.  I got the call I had been dreading.  Our wedding venue had finally made a decision regarding the damage they suffered from Hurricane Sandy.  They would not be able to repair and rebuild in time for our June wedding.  They were terribly sorry for the inconvenience.  Our deposit would be returned to us in full.  Oh, and have a Happy Thanksgiving.

We delivered the news to our families over Thanksgiving dinner: Our wedding was CANCELED.

We very seriously considered eloping.  As much as I wanted a big celebration with all our friends and family, the most important thing to me was marrying Brian.  Neither of us was up for looking at more wedding venues.  We saw practically every venue on the Jersey Shore when we first got engaged and they all just seemed so ordinary.  I have absolutely nothing against a reception hall or fancy restaurant but I envisioned a really unique space for us.  Something laidback and beachy without feeling like a cliché.  Casual elegance.

Our original venue had everything we were looking for -- a small, intimate location for the ceremony, a tented outdoor space with water views for the reception.  I couldn't fathom finding anything like it again.  Here I was - a beaming bride in the middle of planning her dream wedding and then BOOM - all my plans were literally swept out to sea. 

If Hurricane Sandy gave me anything positive, it's perspective.  Brian and I had just survived the worst natural disaster of our lifetime.  We are both born and raised beach kids.  Our connection to the Jersey Shore runs deep.  It has been home to us both separately and as a couple.  In a matter of hours, we watched family and friends lose their homes, local businesses get destroyed, childhood memories reduced to rubble and our beloved boardwalk disappear.  We still had our health, a roof over our heads and jobs to return to - which is a whole lot more than most of the other "locals" we knew.

It was time to hatch a new plan.  It was time for a "Plan B Wedding." 

My parents offered to host our wedding in their backyard.  We would have to cut down our list... A LOT.  We would also have to change our expectations.  Their home is near the beach but it's not on the beach, like we wanted.  Once we said goodbye to a big, expensive beach wedding, we realized the possibilities of a backyard wedding were limitless. 

We treated my parents' yard like a blank canvas - a blank canvas with the potential to have one hell of a party.  We mapped it out into specific sections just like any other wedding venue, only this time we had complete and total control.  The side yard would have plenty of seating and a trellis for the ceremony.  The patio would act as the place for the cocktail hour and then morph into the dance floor.  The wrap-around porch would become the bar.  The backyard would be tented with a massive buffet and lots of round tables for our guests to eat, drink and talk.  The front yard would be for mingling and yard games.  It was actually perfect.

I'm going to be very honest here.  We were totally unprepared for the work that goes into a DIY backyard wedding.  We definitely drove a lot of people crazy, including ourselves, in the process of planning this wedding.  We spent every single weekend doing manual labor to get my parent's 36-year-old home ready for 85 of our nearest and dearest to enjoy themselves.  Brian and my dad laid bricks and put up a fence in 90 degree weather.  My mom and I weeded and planted and raked and mulched until our fingers bled.  And don't even get me started on the stress and full-blown crying fits that ensued in those last days leading up the wedding, especially when the weather called for 70% chance of thunderstorms.

But we also had a lot of fun.  A DIY wedding turned out to be the best outlet for my unbridled (no pun intended) creativity and craftiness.  I had this really specific vision of how I wanted the day to look.  And not only did our wedding turn out just as I pictured, it was even better.  Of all the events I've planned in Corporate America, I had never been more proud of an event than I was at my own wedding.

If Hurricane Sandy had never happened, we would have never had a backyard wedding.  And I never would've discovered my calling as a wedding planner.  And Backyard Bride would never exist.

The whole thing was really just a beautiful disaster.

Brian and I happily exchanging vows right in the yard where I learned to walk as a baby.  So cool.

Friday, November 1, 2013

Wedding Coordinator: PRICELESS.

If MasterCard were to ever make a commercial about the average wedding, it would probably look something like this:

Wedding Dress......$1,200
Flowers......$3,000
Photographer.....$2,500
Band.....$5,000
Cake.....$300
Wedding Venue.....$12,000
Favors.....$400
Limo.....$600
Wedding Coordinator.....PRICELESS

I have exactly 2 regrets about my wedding day:
1.  I should've worn higher heels because I stepped all over the bottom of the dress and it's basically shredded and looks like I've participated in a "Trash the Dress" session.  :(
2.  I should've sucked it up, swallowed my pride, and hired a day-of wedding coordinator.

My sister's good friend Karina graciously offered to help me out with the set up on the day of my wedding so I could do the things brides are supposed to do that day - get my hair and make-up done, drink mimosas, and pose for a trillion "getting ready" photos.  Since the ceremony and reception were at my parents' house, I left Karina detailed notes on how I wanted everything to look.  I even drew pictures.  She came over the morning of my wedding and did a flawless job getting everything ready for the guests' arrival.  I even found out later that our burlap table runners had creases so she ironed them.  This girl was good.

Since Karina refused to accept any kind of payment and she was really just doing this out of the goodness of her heart, I didn't think it was right to ask her to commit her whole entire day to making sure my wedding went smoothly.  I insisted she leave before the ceremony.  I was convinced that once the set-up was taken care of, everything would fall into place and the wedding would sort of just run itself.  As an event planner, I should have known better.

If I can make you one promise as a bride-to-be, it is this:
SOMETHING WILL GO WRONG ON YOUR WEDDING DAY.
I'm not saying that to scare you.  I'm saying that because it's true.  You can go over your final to-do list a dozen times.  You can call your vendors until they consider blocking your number.  You can make spreadsheets.  You can make a spreadsheet for all your spreadsheets (I did). 

Once Karina left, unbeknownst to me, tiny disasters ensued at my wedding.  Our alcohol was supposed to be delivered at 1 pm.  At 2:30 pm there was still no sign of it and the guy wouldn't pick up his phone.  The caterers couldn't find the wine glasses anywhere.  My four-year-old nephew insisted on wearing his Giants uniform instead of the ring bearer outfit I meticulously picked out for him.  All the while I was blissfully unaware of any of this because Brian and I were doing our "first look."

My brother's girlfriend, Carrie, stepped in and Got. Shit. Done.  She (literally) ran around, finding things, making calls, fixing things.  When the mailman attempted to deliver the mail in the middle of our vows, she shoo'ed him away.  When the servers forgot to fill the champagne flutes with champagne before the speeches, she rounded them up and even helped pour.  When the DJ had the background music for Sara Bereilles' "Love Song" instead of Taylor Swift's "Love Song," Carrie pulled it up on her iPad and saved my sister's M-O-H speech/song.

Carrie inadvertently became our wedding coordinator when she should've been a wedding guest.  No one asked her to do these things.  She did them because she wanted to me to be able to enjoy my day and she's just an all-around wonderful person.  But still...

I wish I hadn't been such a martyr.  And I wish I hadn't been so cheap.  If I'm going to be honest, I didn't hire a day-of wedding coordinator because I was tapped out and simply didn't want to spend the money on yet another wedding cost.  I viewed having a wedding coordinator as a luxury, not a necessity. 

Now that I'm "on the other side" and I'm a wedding planner, I find myself telling brides all the time, "I know you think you can't afford a wedding coordinator, but you can't afford to not have a wedding coordinator."  If you work the cost of a coordinator into your budget from the start, you'll realize it's marginal but well worth it. 

I coordinated a wedding just a few weeks ago for a bride who was on the fence about hiring me since her venue provided her with a maître de.  I explained to her that he was most likely not communicating with any of her vendors who didn't work directly with his venue.  I was right.  When her photo booth was M.I.A., I asked the maître de if he had spoken to the company.  I didn't want to overstep my boundaries and call them if the maître de had already reached out. 

He smiled at me and said, "That's really not my problem, sweetheart.  I'm concerned with feeding 250 hungry guests." 

I got in touch with the photo booth people and there had been a simple miscommunication.  They were at the right venue but they were setting up in the wrong room.  Problem solved.  Wedding coordinator to the rescue.  The bride never found out and that's the point.  The bride should never have to know about all the little things that go wrong.  And neither should the guests.

The whole reason I got into this business is because I know firsthand how stressful it can be to be a bride.  Peace of mind on your wedding day is absolutely priceless and the only person who can provide that for you is a day-of wedding coordinator. 

I hope my brother marries Carrie one day not only because she'd make a fabulous sister-in-law but also so I can act as her wedding coordinator.  For free.  I really owe her one!